BizFlow BPM Solutions for Higher Education

Educational Institutions face the same challenges as other businesses in hard economic times, and must continually do more with fewer resources.  

Handysoft’s award-winning business process management software, BizFlow®, is used by educational institutions to improve and enhance business processes. By moving from costly, tedious, and error-prone manual processes to electronic forms and automated workflow solutions, our customers gain control and visibility over vital data and documents.

These solutions in turn lead to:

• Reduce paper based/manual processes
• Improve efficiency, accuracy and organizational effectiveness
• Increase productivity
• Enforce standardization and compliance to policies
• Reduce operational costs and improve quality of services for employees, faculty and students

BizFlow BPM Capabilities:

BizFlow is a comprehensive BPM solution allowing Educational Institutions to automate many of their paper based processes  as well as augment existing business systems to improve costly, inefficient processes. BizFlow includes:

• Electronic forms capabilities 
• Process (workflow) modeling and execution,
  • Policy/rules management to enforce deadlines/alerts and more

• Mobile support for anytime, anywhere access
• Real time process monitoring, reporting and analytics
• Integration with common business systems including ERP systems (ie. Peoplesoft, MS Dynamics), databases (Oracle, SQL), Email (Outlook, Lotus Notes) Document Management and Imaging (ie. Sharepoint, Hyland, Kofax) and much more.

BizFlow Business Solutions for Higher Education:

Finance and HR Administration

• Finance, Accounting and Human Resources are only some of many different departments that help run a University. BizFlow has been used by our customers to automate many processes within these departments. With BizFlow you can easily convert paper forms to electronic forms pre-populating them with existing data as appropriate for on-line submission, route forms according to approval and other business rules and update existing business systems upon completion. Some examples include:
  • Purchasing
  • Employee On-Boarding
  • Travel Authorization and Expense (Claims)
  • Personnel Actions

Academic Affairs

• University faculty members while involved in some highly structured (repeatable) processes such as Curriculum Changes and Reviews are also involved with processes that can be highly unstructured. For example Academic Senate Policy Reviews where each policy may require input and review by different committees so no too Policies follow the same review and approval process. For these types of unstructured processes, BizFlow offers OfficeEngine an out of the box ready to used dynamic tasking and collaboration solution.  (See Video – OfficeEngine/Sharepoint Video).

Office of Research/Grants

It is both to the benefit of the institution and faculty members to processes grants efficiently. Often requiring different data and different approvals based on the type of grant, faculty and facility requirements, BizFlow can quickly collect appropriate grant information and efficiently route the information to the appropriate individuals for approval.  Automation ensures awareness to all relevant parties and that Grants Managers and other stakeholders have complete visibility through-out the process.  

Student Enrollment/Financial Aid

• There are hundreds of processes that take place every day to ensure the success of each student. With BizFlow’s Webmaker forms, easily create accessible web forms and publish to your student portal or other website for students to kick off a process to initiate enrollment, complete financial aid forms and more.  BizFlow can properly route these forms for processing and update Student/Campus systems as appropriate.

Environmental Health/Risk Management

With responsibility for environment health and quality as well as occupational safety there are numerous processes that benefit from automation. Our University clients have automated processes such as requesting Alcohol for campus events and Driving Authorizations thus ensuring compliance with campus policies and maintaining complete audit records. (See Video)

Information & Technology Services

• Within the education field there is a booming technology presence. Along with that growth brings more projects, equipment, facilities, and a need for IT management. Workflow automation can help process system change requests, access/account changes and approvals and more.

Why BizFlow for Higher Education:

Experience and Expertise

Handysoft is a recognized leader in business process management solutions.  With over 20 years of expertise and experience we have implemented projects for hundreds of federal and commercial organizations. Our award winning solution BizFlow, is used by our university clients to automate a broad range of applications that span beyond their ERP system ensuring leverage of the technology across ALL business process areas.

Quick Wins and Long Term Success

The Handysoft Team shares a singular passion: Business Process Automation. We also share a primary measurement object of achieving Customer Success. By combining our innovative Bizflow product technology, unique approach to training and mentoring called TrainMenTation and  our rapid development methodology RPM, our customers achieve quick wins and long term success.

Special Consideration for Higher Education Customers

Handysoft has developed special product packaging and programs to meet the unique needs of Higher Education to accommodate system access by students, faculty and staff. If you are an educational institution, contact us to find out more.