Accounts Payables and Invoicing

Invoicing and Accounts Payables are necessary evils but a major part of doing business. Unfortunately, many organizations waste time and money from these activities due to poor workflows and inadequate oversight. Manual processes introduce data entry errors, missing records, and payment penalties.

Consider the following: just in overhead, filing a single paper invoice costs $20, finding a misplaced document runs $120, and re-producing lost documentation exceeds $250.

Paper-based workflows lack clear visibility into work status completion, issue resolution, and personnel performance. The upshot: management headaches.

BizFlow® for AP Acceleration

Using BizFlow® as the core to an AP Accelerator Solution, organizations can convert paper-driven invoicing and AP workflows into Web-based, SOX compliant applications.

HandySoft provides BizFlow® AP Accelerator to more effectively and efficiently manage account payable processes. The whole solution combines BizFlow® with scanning, imaging, and data management systems.

Workflow steps include:

Step 1 - Organization receives invoices via mail, fax, e-mail, and XML. Scanning and imaging tools capture invoice data and images to add to a document management system.

Step 2 - The BizFlow® Event Response Adaptor identifies newly scanned data entries to the database, which triggers a new work item within the BizFlow®-based application.

Step 3 - Clerks manage and monitor their work within BizFlow's Web-based work areas. Herein they can do work, initiate work, monitor work in progress, conduct analysis, and run reports. Both clerks and management will know workload, work status, and worker productivity. Baked into the BizFlow AP Accelerator are the rules, policies and procedures affecting routing, approvals, deadlines, and escalations.

Step 4 - Integrating BizFlow® with the Accounting or ERP application automates payment processing. BizFlow® is currently used with JD Edwards, PeopleSoft, Oracle, Timberline, and Open Solutions.

Step 5 - Cut checks.

Using the BizFlow® AP Accelerator, organizations get an enterprise ready application that is easy to use and quick to deploy. It is proven to save organizations time and resources. And it ensures compliance with SOX legislation.

To learn more about how organizations use BizFlow® with Microsoft products, please contact us.